From quotation to invoice in three clicks
An accepted quotation becomes a contract or a delivery note; the delivery note, an invoice. Partial collections, overdue invoices and corrective invoices, all controlled from one list.
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What it includes
Quotations, delivery notes and invoices
Lines with item, VAT by rate, income tax withholding (IRPF), discounts, texts and files. Numbering by series and branch.
Collections
Partial collections, outstanding amount per invoice, overdue invoices highlighted and a list of payments by period.
Corrective invoices
Cancel or correct amounts with the original invoice linked.
Batches and accounting
SEPA batches of direct debits (Cuaderno 19) and of supplier transfers (Norma 34), and export of the journal to Contaplus, Sage, A3 or Holded, with the bank entries included.
Banks and reconciliation
Statement downloaded from the bank twice a day or imported in Norma 43; each transaction is reconciled with invoices, batches, returns or expenses.
Supplier invoices with AI
Upload the PDF or the photo and the invoice reads itself: supplier, amounts, VAT and lines. You just review and confirm.
E-invoicing
Facturae/FACe for public administrations and VeriFactu in every plan. TicketBAI for Álava, Bizkaia and Gipuzkoa, undergoing certification with the provincial tax authorities.
See VeriFactuCustomer area
The customer downloads their invoices and quotations without phoning the office.
See customer areaPro forma invoices
Pro forma invoice to request payment in advance from the customer before issuing the final invoice.
EU customers
For a customer in another EU country with a VAT ID, 0 % VAT is proposed with the reverse charge mention.
Supplier orders
Order by email, receipt into the warehouse (also in several deliveries) and supplier invoice for what was received.
See purchasesCash
Cash collections and payments, in their own cash book, and in the accounting export.
Purchasing: from supplier order to paid invoice
Purchasing goes on elsewhere: the order in an email, the invoice in a PDF that someone types in and a payment nobody knows was made.
The order is sent to the supplier by email from the application. When the goods arrive, they go into the warehouse; if they come in several deliveries, each one is recorded and what was received is invoiced. Supplier invoices are uploaded as PDF or photo and read with AI, and payments are recorded from their record or reconciled with the bank.
- Supplier invoices read from the PDF, the photo or the Facturae XML (scanning module)
- Up to 50 invoices at once, reviewed before they are recorded
- Batches of supplier transfers (Norma 34)
- Journal export with sales, purchases, collections, payments and cash
Questions about invoicing
I made a mistake on an issued invoice, can I delete it?
No: an issued invoice cannot be deleted, and with VeriFactu it cannot be edited either. It is corrected with a corrective invoice, linked to the original and with its reason.
Why does an invoice have no number?
Because it is still a draft. The number is assigned when it is issued, so that there are no gaps in the series. Each branch has its own series.
Can I pass the accounts to my accountant?
Yes. The accounting export generates the journal with sales, purchases, collections, payments, cash and the bank entries, for Contaplus, Sage, A3 or Holded.
How do I collect direct debit fees?
With a SEPA batch: you choose the bank, the charge date and the direct debit invoices, and download the file (Cuaderno 19) to upload to your online banking. If the bank returns a debit, you mark it as returned and the invoice goes back to pending.
Purchasing, without typing
Supplier invoices read with AI
Upload the PDF or the photo: supplier, amounts, VAT and lines are read automatically. You review and confirm.
How it worksSafety data sheets and delivery notes read with AI
Supplier delivery notes are read with AI: warehouse entries are prepared with their batch and expiry date, ready to confirm.
How it worksPrivate AI: it runs on the manufacturer's own servers and your customers' data is never passed on to third parties. The technician always reviews.
See everything the AI doesShall we go through it with your data?
30-minute demo or 30-day free trial. You choose.